How to create mail merge in windows xp

The Excel spreadsheet to be used in the mail merge is stored on your local machine. Notes: You can import information from your Excel spreadsheet by importing information from a comma-separated value.

Choose OK. Use mail merge to create and send bulk mail, labels, and envelopes Mail merge - A free, 10 minute, video training Discover more Word training at LinkedIn Learning.

Connect and edit the mailing list Connect to your data source. Choose Edit Recipient List. Select OK. Add the field you want. Repeat steps 1 and 2 as needed. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Mail merge lets you create a batch of documents that are personalized for each recipient. For example, a form letter might be personalized to address each recipient by name.

A data source, like a list, spreadsheet, or database, is associated with the document. Placeholders--called merge fields--tell Word where in the document to include information from the data source. You work on the main document in Word, inserting merge fields for the personalized content you want to include. When the mail merge is complete, the merge document will generate a personalized version of itself for each name in the data source. Your first step in setting up a mail merge is to pick the source of data you'll use for the personalized information.

Excel spreadsheets and Outlook contact lists are the most common data sources, but any database that you can connect to Word will work.

If you don't yet have a data source, you can even type it up in Word, as part of the mail merge process. For details about data sources, see Data sources you can use for a mail merge. Mail merge using an Excel spreadsheet. Use Outlook contacts as a data source for a mail merge. Word provides tools for incorporating your data into the following kinds of documents. Follow the links for details about each type:.

Letters that include a personalized greeting. Each letter prints on a separate sheet of paper. Create and print a batch of personalized letters. You can create a different mail merge template for every bulk email campaign, and you can save the templates for future use.

A favorite time-saving technique of mass email managers is to choose an old email template that worked well, update the content where necessary, and give the mail merge template a new name. As a result, when you create your mail merge document, try writing it in a way that will let you adapt and reuse it in future bulk mailings.

A drop-down menu displaying every different mail merge document type will appear. You can select the document type for letters, emails, envelopes, mailing labels, or a directory. Or you could choose a starter template or another existing document as your mail merge template.

Now you can select the list of mail merge recipients from your Excel file who will receive your letter. A drop-down menu appears, showing different mail merge list sources. As your contact information is already available as an Excel file, click on Use an Existing List. Step B In the dialog box that pops up, select the Excel sheet you created earlier and click Open.

Step C A Select Table window appears. Choose the Excel worksheet you want to merge with the Word template and click OK. Anyone you remove from your recipient list in this step will be removed from any mail merge project that uses this data file in the future. The next step is to add personalized content like contact names and addresses to your form letter template Word mail merge document.

Note: You can add a personalization variable at an insertion point of your choice in the Word document. For example, to add a greeting line before the body of your letter , simply place the text cursor at the point you want to add it. In the window that appears, choose an address block format of your choice and click OK.

In the dialog box that pops up, select the format you want to use and click OK. You can see a drop-down list of some mail merge labels. These labels are the column names in your Excel spreadsheet. Click on the mail merge fields you want to add to your letter. Note: You can also use the Match Fields feature to manually match your Excel column fields with the Word placeholders. This way, you can ensure that all the mail merge fields are accurately mapped to your Excel column names.

After personalizing the form letter for each recipient, you can preview the letters to see how they look with the data inserted from your Excel worksheet. Step B To preview the result for each recipient, you can enter the recipient number the corresponding row number in your Excel spreadsheet in the text box.

Note: You can also click on the Next and Previous buttons to quickly scroll through your mailing list to preview the letter for each person. If you realize someone who is scheduled to receive your bulk email should be removed from the recipient list , refer to Step 3 D for instructions.

You can also reuse the merged document for sending additional letters — just open it and click Yes when Word prompts you with this alert:. You can use mail merge to quickly create personalized emails for newsletters, promos, and other email marketing messages.

Here, your mailing list is the data file , while the email is the mail merge template. Just follow the same steps to send merged emails to your mailing list.

While you can use a Microsoft Word document to create merged emails, there are two major drawbacks with this approach :. Image Source: Twitter. Now , imagine sending hundreds of such embarrassing emails!

GMass is a powerful mail merge tool that lets you easily create and send tons of emails from your Gmail account. Its advanced mail merge features have made it a popular tool used by employees from LinkedIn, Uber, Google, and Twitter. GMass is also perfect for individuals and groups like clubs, schools, churches , and other institutions to send emails to a target audience.

With GMass, you can easily create a mail merge with a data file stored as an Excel spreadsheet or a Google Sheet. Why would you want to do this? Because Google Sheets is far more powerful than Microsoft Excel for mail merging. Its automatic cloud-sync feature auto-saves your work with each edit made in the spreadsheet. Use mail merge to send bulk email messages.

Step 2: Set up your mailing list The mailing list is your data source. Choose the format you want to use. Choose OK to insert the merge field. In Word, type the email message you want to send.

Select Preview Results again to add or remove merge fields. Select Mail Merge To Outbox. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve?